The phrase designates the procedure for formally accepting a record of a previous meeting. It signifies a formal proposal made during a meeting to ratify the written account of the preceding gathering. For instance, during a board meeting, a member might state, “I move to approve the minutes from the meeting held on October 26th.” This action opens the floor for discussion and, ultimately, a vote on whether to accept the record as an accurate representation of what transpired.
Utilizing this specific phrasing ensures transparency and accountability within an organization. Official acceptance of the minutes solidifies the historical record, providing a verifiable account of decisions made and actions taken. This process is essential for maintaining regulatory compliance, resolving disputes, and ensuring continuity across changes in personnel or leadership. Historically, meticulous record-keeping has been integral to effective governance and organizational memory.
